Question 1

An executive summary

Accepted Answer

A)  is shorter than a synopsis.
B)  gives a fully developed "mini" version of the report.
C)  provides additional information (not covered in the report) that executives will need.
D)  is a "prose table of contents."
E)  should be written in a tone that is much less formal than the report itself.

Question 2

Materials in an appendix are not incorporated into the text because

Accepted Answer

A)  they are controversial.
B)  they include bad news.
C)  they are not relevant to everyone in the audience.
D)  they are boring.
E)  they include multiple categories of information.

Question 3

The introduction of a proposal should

Accepted Answer

A)  summarize the solution to a problem.
B)  explain the details of the solution.
C)  identify the method to be used to solve the problem.
D)  emphasize how the reader will benefit from the solution.
E)  indicate what the job will cost.

Question 4

Within the context of preparing formal reports and proposals,the term limitations

Accepted Answer

A)  sets the boundaries of your research,that is,what you will and will not investigate.
B)  presents excuses for inadequate research or a poorly written report.
C)  specifies the risks,rewards,costs,and benefits of a specific course of action.
D)  refers to factors beyond your control that affect the quality of the report.
E)  specifies what will happen if the solution is not accepted.

Question 5

In an unsolicited proposal,a synopsis or executive summary may be

Accepted Answer

A)  essential for highlighting your competitive advantage.
B)  useful if the proposal is short.
C)  placed in an appendix.
D)  replaced by a letter of transmittal.
E)  most effective if it does not mention the RFP to which you are responding.

Question 6

When revising reports and proposals,present your data in a way that

Accepted Answer

A)  requires the reader to read the entire report or proposal.
B)  incorporates a variety of styles.
C)  incorporates bullets and lists.
D)  meets your audience's needs.
E)  limits the use of transitions.

Question 7

In a proposal designed to persuade clients to order surge protection equipment from your company,the close should

Accepted Answer

A)  outline the report's key findings.
B)  include your analysis of the data you've presented.
C)  describe the action(s) you would like readers to take.
D)  answer the questions that led to the report.
E)  tell readers why they will regret not making a purchase.

Question 8

An index

Accepted Answer

A)  may include the names of important persons mentioned in your report.
B)  lists only the names of authors cited in the report.
C)  is never necessary in business reports.
D)  should always be prepared by someone other than the author of the report.
E)  can replace a bibliography.

Question 9

When should you include a separate list of illustrations with your report?

Accepted Answer

You should create a separate list of ill...

Question 10

Briefly explain the difference between a synopsis and an executive summary.

Accepted Answer

A synopsis (or abstract)is simply a brie...

Question 11

The term ________ is another name for a synopsis in a technical or professional report.

Accepted Answer

A)  abstract
B)  thesis
C)  prospectus
D)  quick view
E)  outline

Question 12

The close of a formal proposal emphasizes the benefits that readers will realize from your solution.

Accepted Answer

A) True 
 B)False

Question 13

Urging readers to act in the close of a proposal

Accepted Answer

A)  is an offensive,hard-sell tactic that should be avoided.
B)  is acceptable if you know the audience well,but inappropriate for new clients.
C)  is an effective and reasonable strategy.
D)  generally works well,but never when responding to government RFP's.
E)  is effective only when your text is organized in the direct approach.

Question 14

Formal proposals contain many of the same components as other formal reports,however,there is a difference in

Accepted Answer

A)  text.
B)  use of visuals.
C)  documentation.
D)  delivery method.
E)  audience analysis.

Question 15

One way to indicate a major shift in the flow of the report is to incorporate

Accepted Answer

A)  larger headings.
B)  page breaks.
C)  graphics.
D)  underlined text.
E)  italics.

Question 16

If you will create a PDF file of a business report for electronic distribution,each entry in the table of contents should be

Accepted Answer

A)  italicized.
B)  in boldface type.
C)  in all caps.
D)  a clickable link that takes readers to the appropriate place in the report.
E)  underlined.

Question 17

You should include a title fly with business reports when you want to

Accepted Answer

A)  give the name of the company for which the report has been prepared.
B)  add a touch of formality to the report.
C)  protect the report from dirt and careless handling.
D)  provide a page for the reader to make notes on.
E)  make it easier for readers to get straight to the text of your report.

Question 18

In preparing a formal report,how can you ensure the accuracy of your table of contents?

Accepted Answer

To help ensure accuracy,it is best to co...

Question 19

You've used information from several websites to support your argument in a formal report.You should

Accepted Answer

A)  not bother documenting the sources in a business report.
B)  provide source information only if the audience requests it.
C)  clearly document the sources in the report.
D)  only document the sources if they're copyrighted.
E)  document the source in an appendix.

Question 20

Three weeks ago,you sent a proposal to a client who had asked for information on upgrading his company's security system.You've heard nothing in response.You should

Accepted Answer

A)  inquire politely as to whether the report arrived and offer to answer any questions regarding its subject.
B)  take it as a sign that the client agrees with what you had to say.
C)  assume that the report has not been read.
D)  call the client and demand to know why you haven't received a response yet.
E)  call the client's office,give a fictional reason for calling,and then casually ask about the report as if you had forgotten about it,as well.

Exam 13: Completing Reports and Proposals

If you will create a PDF file of a business report for electronic distribution,each entry in the table of contents should be

Correct AnswerverifiedShow Answer

The close of a formal proposal emphasizes the benefits that readers will realize from your solution.

Correct AnswerverifiedShow Answer

The term ________ is another name for a synopsis in a technical or professional report.

Correct AnswerverifiedShow Answer

You should include a title fly with business reports when you want to

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An index

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In an unsolicited proposal,a synopsis or executive summary may be

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Urging readers to act in the close of a proposal

Correct AnswerverifiedShow Answer

When revising reports and proposals,present your data in a way that

Correct AnswerverifiedShow Answer

When should you include a separate list of illustrations with your report?

Correct AnswerverifiedYou should create a separate list of ill...View AnswerShow Answer

You've used information from several websites to support your argument in a formal report.You should

Correct AnswerverifiedShow Answer

The introduction of a proposal should

Correct AnswerverifiedShow Answer

One way to indicate a major shift in the flow of the report is to incorporate

Correct AnswerverifiedShow Answer

Materials in an appendix are not incorporated into the text because

Correct AnswerverifiedShow Answer

Within the context of preparing formal reports and proposals,the term limitations

Correct AnswerverifiedShow Answer

Briefly explain the difference between a synopsis and an executive summary.

Correct AnswerverifiedA synopsis (or abstract)is simply a brie...View AnswerShow Answer

Formal proposals contain many of the same components as other formal reports,however,there is a difference in

Correct AnswerverifiedShow Answer

An executive summary

Correct AnswerverifiedShow Answer

In preparing a formal report,how can you ensure the accuracy of your table of contents?

Correct AnswerverifiedTo help ensure accuracy,it is best to co...View AnswerShow Answer

In a proposal designed to persuade clients to order surge protection equipment from your company,the close should

Correct AnswerverifiedShow Answer

Three weeks ago,you sent a proposal to a client who had asked for information on upgrading his company's security system.You've heard nothing in response.You should

Correct AnswerverifiedShow Answer

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You should create a separate list of ill...
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A synopsis (or abstract)is simply a brie...
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To help ensure accuracy,it is best to co...
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Correct Answer
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Correct Answer
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